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Printable P 45 It Form in PDF

The P45 It form is an essential document used in the UK to provide details about an employee who is leaving a job. This form is divided into several parts, each serving a specific purpose, including reporting the employee's final pay and tax deductions. Understanding the P45 is crucial for both employees and employers to ensure a smooth transition during employment changes.

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P 45 It Preview

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

Documents used along the form

The P45 form is a crucial document for employees leaving a job in the UK, providing essential information about their earnings and tax contributions. Alongside the P45, several other forms and documents are commonly used to ensure a smooth transition for both the employee and the employer. Below is a list of these documents with brief descriptions of their purposes.

P60: This form summarizes an employee's total pay and deductions for the tax year. It is issued by the employer at the end of the tax year and is essential for tax returns and proof of income.
P50: Used to claim a tax refund when an employee stops working. This form can be requested from HMRC and is important for individuals who have overpaid tax during their employment.
P85: This form is for employees leaving the UK to live or work abroad. It helps in determining the tax status and ensures that the employee does not pay unnecessary tax on their income earned while outside the UK.
P11D: This document details any benefits and expenses provided to an employee that are not included in their salary. Employers must submit this form to HMRC for tax purposes, and employees may need it for their tax returns.
Boat Bill of Sale - To ensure a smooth transfer of ownership during the sale of a vessel, it is advisable to utilize a legalpdfdocs.com template when drafting this crucial document.
Jobseeker's Allowance (JSA) Claim Form: If an employee is unemployed after leaving their job, they may need to complete this form to apply for financial assistance. This document is crucial for individuals seeking government support during their job search.

Understanding these documents is vital for both employees and employers during the transition period following employment. Proper completion and submission of these forms can prevent tax issues and ensure that the employee's financial records remain accurate.

Similar forms

P60: This document summarizes an employee's total pay and tax deductions for the tax year. Like the P45, it provides important financial information needed for tax returns.
P11D: This form reports benefits and expenses provided to employees. Similar to the P45, it helps in calculating the total taxable income for the employee.
P50: Used to claim a tax refund after leaving a job, this form shares the purpose of informing HMRC about changes in employment status, just like the P45.
P85: This form is for individuals leaving the UK. It serves to inform HMRC of a change in residency, akin to how the P45 notifies HMRC about employment changes.
Non-disclosure Agreement (NDA): This legal document establishes a confidential relationship, ensuring sensitive information is protected. It's essential for parties looking to share proprietary information securely, with key aspects of the agreement detailed at https://nypdfforms.com/non-disclosure-agreement-form.
Tax Return (SA100): This is an annual declaration of income and tax paid. It requires information similar to what is found on the P45, ensuring accurate tax calculations.
Jobseeker’s Allowance (JSA) Claim Form: When claiming JSA, individuals must provide their employment history, similar to the information required on the P45 for tax purposes.

Misconceptions

Misconception 1: The P45 form is only necessary for employees who leave their job voluntarily.

This is not true. The P45 form is required for all employees who leave a job, regardless of the reason for their departure, including layoffs or terminations.

Misconception 2: Employees do not need to keep their P45 once they start a new job.

In fact, it is essential for employees to keep their P45. This document contains important tax information that may be required for future tax returns or when starting a new job.

Misconception 3: Employers do not need to send the P45 to HMRC if the employee has left the company.

Employers must send Part 1 of the P45 to HM Revenue & Customs (HMRC) immediately after an employee leaves. This ensures that the employee's tax records are updated correctly.

Misconception 4: The P45 form is the same as a final payslip.

The P45 is not a payslip. It summarizes the employee's total pay and tax deductions for the tax year up to the point of leaving, while a payslip details earnings and deductions for a specific pay period.

Misconception 5: The P45 form is only relevant for tax purposes.

While the P45 is crucial for tax purposes, it is also important for other benefits, such as claiming Jobseeker's Allowance or Employment and Support Allowance.

Misconception 6: An employee can receive multiple P45 forms from different employers at the same time.

Employees should only receive one P45 from each employer when they leave that job. If they have multiple jobs, they will receive a separate P45 for each job upon leaving.

Misconception 7: Employees can disregard the P45 if they plan to work abroad.

This is incorrect. Employees should still keep their P45, as it may be needed for tax purposes when they return to the UK or if they need to claim a tax refund.

Misconception 8: The P45 form does not require any personal information.

On the contrary, the P45 requires various personal details, including the employee's National Insurance number, leaving date, and total pay and tax to date.

Misconception 9: The P45 form can be altered after it has been issued.

Once issued, the P45 should not be altered in any way. Doing so can lead to complications with tax records and potential penalties.

Misconception 10: Only employees in the UK need a P45.

While the P45 is specific to the UK tax system, it is essential for all employees working in the UK, regardless of their nationality or residency status.

Understanding P 45 It

What is a P45 form?

The P45 form is an important document issued by an employer when an employee leaves their job. It provides details about the employee's tax code, total pay, and tax deductions up to the date of leaving. This form is divided into three parts: Part 1 for HM Revenue & Customs (HMRC), Part 1A for the employee, and Parts 2 and 3 for the new employer.
When should I receive my P45?

You should receive your P45 on your last working day or shortly thereafter. Employers are required to provide this document as part of the process when an employee leaves. If you do not receive it, you should contact your former employer to request a copy.
What information is included on the P45?

The P45 contains several key pieces of information, including:
- Your National Insurance number
- Your tax code at the time of leaving
- Your total pay and tax deducted during the employment
- The date you left your job
What should I do with my P45?

Keep your P45 safe, as you will need it for your next job or if you are claiming benefits. When you start a new job, give Parts 2 and 3 to your new employer. This ensures they have the correct tax information and helps avoid paying too much tax.
What happens if I lose my P45?

If you lose your P45, contact your former employer to request a replacement. They are obligated to provide you with the necessary information. If you cannot get a replacement, you may need to complete a new starter checklist with your new employer to determine your tax code.
What if I am starting a new job but do not have my P45?

If you start a new job without your P45, inform your new employer. They will likely ask you to complete a new starter checklist. This helps them determine the correct tax code to apply, although you may be placed on an emergency tax code temporarily.
Can I use my P45 for tax refunds?

Yes, if you believe you have overpaid tax, you can use your P45 to help claim a refund. You may need to fill out a specific form, such as the P50, to request your refund from HMRC. Keep your P45 handy as it contains relevant information for this process.
What should I do if I have student loan deductions?

If you have student loan deductions, your P45 will indicate whether these deductions should continue with your new employer. Make sure to inform your new employer about your student loan status to ensure the correct deductions are made.
What if I die while employed?

In the unfortunate event of an employee's death, the employer must indicate this on the P45 form by entering 'D' in the appropriate box. The employer is then required to send all parts of the P45 to HMRC immediately.